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In the modern business world, we have contact with a lot of people on a day-to-day basis. We all have one thing in common: birthdays! Wishing a colleague a happy birthday is a great opportunity to strengthen your relationship with them. Regardless of the company or the culture, it is nice to be wished a happy birthday.
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I am sure you have had that sinking feeling when you realize that you have missed someone’s birthday. As a manager, I feel that it is important to wish my colleagues (this includes people that report to me and people I report to) a happy birthday. If I didn’t do it, I would be concerned that people would be offended and my relationships would suffer.
It is easy to wish your friends a happy birthday but how do you do it professionally to colleagues?
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Formal
Dear Mr. Smith,
I am writing to wish you a happy birthday. I hope that you enjoy the day.
Many happy returns!
Kind regards,
Jonny
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Informal
Hi Phil,
I just wanted to drop you a quick line to wish you a very happy birthday!
I hope you have a great day.
Take care,
Jonny
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Belated (nachträglich)
Hi Phil,
I just wanted to wish you a happy belated birthday. I am sorry I didn’t contact you yesterday, I was on a business trip in Poland and didn’t have internet access or network on my phone.
Did you have a good day?
Let’s catch up soon,
Best wishes,
Jonny
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It makes people feel valued if you remember an important day in their lives. A simple wish as happy birthday strengthens relationships and can avoid potential offence. I have found it useful to keep a record of people’s birthdays on my Outlook calendar. That way, I don’t have to worry about forgetting.
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