--- title: Virtual Meeting Dos and Donts description: "A Virtual Meeting can be tricky. here are some important \"dos\" and \"don'ts\" for virtual meetings wich will help you keeping them effective." --- [Skip to content](https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts#main-content) [![Target_Logo_ORIGINAL.png](https://hs.targettraining.eu/hs-fs/hubfs/Target_Logo_ORIGINAL.png?width=150&height=46&name=Target_Logo_ORIGINAL.png)](https://www.targettraining.eu/) Open main navigation Close main navigation - [Contact us](https://hs.targettraining.eu/en-gb/contact) [Contact us](https://hs.targettraining.eu/en-gb/contact) [All posts](https://hs.targettraining.eu/training-business/all) January 21, 2020 # Virtual Meeting Dos and Donts By  [Guest Author](https://hs.targettraining.eu/training-business/author/guest-author)  ·  1 minute read \[av\_hr class='invisible' height='50' shadow='no-shadow' position='center' av\_uid='av-3zbv94'\] ## Ensure your virtual meetings are productive Virtual meetings can be tricky at times. Are they more like a telephone call or a face-to-face meeting? Well, they are a combination of both and should be treated differently. Here are some quick and easy “Dos” and “Donts” for virtual meetings. [![New Call-to-action](https://no-cache.hubspot.com/cta/default/455190/0455f399-a600-43a9-848f-986da3f8ea8e.png)](https://cta-redirect.hubspot.com/cta/redirect/455190/0455f399-a600-43a9-848f-986da3f8ea8e) hbspt.cta.load(455190, '0455f399-a600-43a9-848f-986da3f8ea8e', {}); ## Virtual Meeting “Dos” - Ensure all stakeholders essential to achieving the meeting’s goals can attend—Otherwise, reschedule it - Consider rotating the meeting time to accommodate those participants in different time zones - Prepare an agenda that outlines the meeting goals - Ensure meeting items/priorities/times align with meeting goals - Cancel a regularly scheduled meeting if you feel time could be better spent elsewhere - Send a meeting reminder with the agenda, needed materials, and information on the technology to be used at least three days before the meeting - Ask team members who are not speaking to put their phones on mute - Ensure everyone participates - Eliminate distractions—Ask people to turn off all smartphones, and to avoid email and instant messaging during the meeting - Side bar and report to make necessary side conversations part of the official function of the meeting - Document decisions and next steps   ## Virtual Meeting “Donts” - Hold a meeting if you can’t clearly answer the question “What is the purpose and expected outcome?” - Let meetings become “habit” - Attempt to cover more than five specific items per meeting - Allow side issues, “experts”, or native speakers to dominate the meeting - Hold a meeting even if any stakeholders essential to the meeting objectives cannot participate - Assume team members are clear about their roles and the meeting objectives - Continuously hold “marathon” meetings without any small-group brainstorming or breaks - Tackle critical topics at the start of the meeting - Let the meeting get off track by discussing the details of an action item that aren’t relevant to the meetings goals - Start late ## More tips on virtual teams? These dos and donts are only a small sample of the tips in our latest Ebook: [The ultimate book of Virtual Teams checklists](https://hs.targettraining.eu/ebook/virtualteamschecklists). Make sure you download a copy if you're interested in maximizing your virtual team's impact. Enjoy the read and... let us know what works for your virtual team! \[av\_hr class='short' height='50' shadow='no-shadow' position='center' av\_uid='av-at7fc'\] Share: [facebook-f icon](http://www.facebook.com/share.php?u=https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts) [linkedin-in icon](http://www.linkedin.com/shareArticle?mini=true&url=https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts) [twitter icon](https://twitter.com/intent/tweet?url=https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts) [pinterest-p icon](http://pinterest.com/pin/create/link/?url=https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts) [envelope icon](mailto:?body=https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts) ## Related posts [![Virtual Team Meetings: Creating Empathy and Rapport](https://hs.targettraining.eu/hubfs/raw_assets/public/@marketplace/Drive_Web_Studio/Accelerator/images/img-blog-card-default.png)](https://hs.targettraining.eu/training-business/virtual-team-meetings-empathy-rapport) [Business English](https://hs.targettraining.eu/training-business/tag/business-english) ### [Virtual Team Meetings: Creating Empathy and Rapport](https://hs.targettraining.eu/training-business/virtual-team-meetings-empathy-rapport) [![Virtuelle Meetings: Dos and Don'ts](https://hs.targettraining.eu/hubfs/raw_assets/public/@marketplace/Drive_Web_Studio/Accelerator/images/img-blog-card-default.png)](https://hs.targettraining.eu/training-business/de/virtuelle-meetings-dos-and-donts) [Soft Skills](https://hs.targettraining.eu/training-business/tag/soft-skills) ### [Virtuelle Meetings: Dos and Don'ts](https://hs.targettraining.eu/training-business/de/virtuelle-meetings-dos-and-donts) [![Virtual Teams: Pre-Meeting To Do's](https://hs.targettraining.eu/hubfs/raw_assets/public/@marketplace/Drive_Web_Studio/Accelerator/images/img-blog-card-default.png)](https://hs.targettraining.eu/training-business/virtual-teams-pre-meeting-dos) [Intercultural](https://hs.targettraining.eu/training-business/tag/intercultural-2) ### [Virtual Teams: Pre-Meeting To Do's](https://hs.targettraining.eu/training-business/virtual-teams-pre-meeting-dos) Copyright © 2026, Target Training GmbH ### Training you to succeed globally ```json { "@context" : "http://schema.org", "@type" : "Article", "headline" : "Virtual Meeting Dos and Donts", "image": "", "author": { "@type": "Person", "name": ["Guest Author"], "url": "https://hs.targettraining.eu/training-business/author/guest-author" }, "publisher": { "@type": "Organization", "name": "Target Training GmbH", "logo": { "@type": "ImageObject", "url": "http://cdn2.hubspot.net/hubfs/455190/Target_Logo_ORIGINAL.png" } }, "description": "A Virtual Meeting can be tricky. here are some important "dos" and "don'ts" for virtual meetings wich will help you keeping them effective.", "datePublished": "2014-06-18T08:24:58+0000", "url" : "https://hs.targettraining.eu/training-business/virtual-meeting-dos-donts" } ```